Planning Board
November 20, 2012
Approved December 18, 2012
Members Present: Bruce Healey, Chair; Tom Vannatta, Vice-Chair; Bill Weiler; Jim Powell, ex-officio member; Rachel Ruppel, Advisor
Mr. Healey called the meeting to order at 7:03 p.m.
MINUTES
The Board reviewed the minutes of the July 17, 2012 meeting and made corrections.
Mr. Weiler made a motion to approve the minutes of July 17, 2012 as corrected. Mr. Vannatta seconded the motion. All were in favor.
The Board reviewed the minutes of the October 16, 2012 meeting and made corrections.
Mr. Weiler made a motion to approve the minutes of October 16, 2012 as corrected. Mr. Vannatta seconded the motion. All were in favor.
The Board reviewed the minutes of the Joint Board meeting with the Zoning Board of October 24, 2012 and made corrections.
Mr. Vannatta made a motion to approve the minutes of October 24, 2012 as corrected. Mr. Weiler seconded. All were in favor.
CASE: 2012 – 014: Conceptual Site Plan Review – Dale Sandy – The Tackle Shop – 894 Route 103
Dale Sandy addressed the Board regarding moving his Tackle Shop currently located at Newbury Harbor to the Transmedic building. Mr. LaCasse said everything looks good as far as the structure of the building. Mr. Vannatta asked if there are any chemicals that may have leaked from when it was used for fixing cars. Mr. Sandy said that the ground testing all came back good and he was given all the documentation that the tanks were removed and everything is all set.
Mr. Healey asked if there will be defined parking. Mr. Sandy said that he assumes that people will pull straight in. He has no plans of making definitive parking lines. Mr. Healey asked Mr. Powell about the signage that is currently located at that building. Mr. Healey asked if the size of the sign is grandfathered in. Mr. Powell said that the sign goes with the property and it is grandfathered in. Mr. Weiler agreed with this.
Mr. Weiler asked if this is a change of use. Mr. Healey said there is not an original site plan on record for Transmedic. Mr. Weiler said that the original use is for auto repair and the tackle shop is retail, so this would be a change of use. Mr. Weiler said that the sales of Transmedic were incidental to the fact that it was a repair shop. Ms. Ruppel concurred with Mr. Weiler that the primary use of the building in the past was an auto repair garage and the proposed use is a retail sales business. She believes that this would be viewed as a different commercial use. It was determined that a formal site plan review will be needed. Mr. Weiler said that he would like to see the gravel cleaned up to have a better parking area, and better landscaping. Mr. Weiler
said that the board needs to see where the utilities will be. Mr. Powell said the site plan review instructions can be found online. Mr. Powell wants things to look better than it currently does. Mr. Weiler said that they also need to define what the parking will be on the site. Mr. Sandy showed a map of the property and said it is 2.1 acres.
Mr. Sandy stated that he plans to open his business by January 1, 2013. The Board advised Mr. Sandy that if he would like to open by January 1, 2013, he would need to apply for Site Plan Review for the December 18, 2012 Planning Board meeting. All application materials would need to be submitted to the Land Use office 21 days in advance of the meeting. The Board advised Mr. Sandy that this application deadline is only one week away, but that one week should be enough time to complete all plans and information required for the application. Mr. Powell suggested that the surveyor who completed the original survey for the property may be a good resource since he is still active in the area. Mr. Healey advised Mr. Sandy that Ms. Ruppel is the Planning Board advisor and is available to answer any questions about the Site Plan
Review regulations.
Other Business:
Ms. Ruppel stated that there is a community planning grant for municipalities to update their regulations. Mr. Weiler said that he thinks Newbury’s ordinances are in good shape.
The board reviewed the 2012-2013 work plan. The board discussed items that they have completed and others that will be discussed this winter.
Mr. Healey stated that CAP has a small remainder of escrow remaining. Mr. Vannatta said that they should have been dispersed months ago. Mr. Healey said that there were some conditions that had not been met. Mr. Healey asked if he should have it released at this point. Mr. Vannatta said to talk to Deb Prussman to release this money.
Mr. Weiler made a motion to adjourn. Mr. Vannatta seconded the motion. All in favor.
Meeting adjourned at 8:45 p.m.
Respectfully submitted,
Donna Long
Acting Recording Secretary
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